01Chillfire Sauna Company – How Our Process Works
At Chillfire Sauna Company, we believe in clarity, craftsmanship, and care from day one. Here's exactly what you can expect when working with us:
021. Initial Call → Ballpark Quote
We start with a simple conversation.
What we do:
- Learn about your space, goals, and ideal sauna experience.
- Provide a ballpark quote range to help you decide if we’re aligned on budget.
What the ballpark assumes:
- No major changes to plumbing, electrical, or structural components.
- Site is accessible and doesn't require heavy prep or demolition.
Note: This is not a formal bid—just a realistic range to get us moving in the right direction.
032. Site Visit (~$150) → Written Estimate
If the ballpark sounds good, we schedule a professional site visit.
What’s included:
- A walkthrough of your space.
- Discussion of possible layout options and material preferences.
- Identification of any site-specific challenges.
We then send you a written estimate, which is designed to fall within 20% of your final build cost, assuming the project scope doesn't change significantly.
043. Estimate → Custom Design Proposal
If you approve the estimate, we move into the design phase.
What you receive:
- A Custom Design Proposal tailored to your space, aesthetic, and lifestyle.
- Selection of materials, layout, heater type, and key design elements.
- Full scope of work and timeline.
- This involves a design fee that is usually 7.5% of the site visit estimated cost.
054. Final Build Quote → Construction
The design process results in a build quote, which is your final price.
We outline clear terms, including:
- Payment schedule.
- Scope of work.
- What’s included—and what’s not.
Important Note:
While we work to minimize surprises, final costs are still subject to change due to:
Material price fluctuations
Site-specific construction challenges
Client-driven scope changes
We'll communicate any changes before work proceeds.
06Kit vs. Custom
Two paths to your sauna:
Pre-Designed Kits
Perfect for straightforward installs with minimal customization.
- Lower cost
- Faster install
- Still high-quality and beautiful
Custom Builds
Ideal if you want a sauna designed uniquely for your space, lifestyle, or brand.
- Tailored layout
- Flexible design choices
- Built around you
We'll help guide you toward the right option during your estimate process.
Warmth You Can Trust
We’re not just building saunas—we’re building long-term relationships based on:
- Trust
- Honesty
- Respect for your space and investment
Have questions? Want to start with a ballpark? Let’s talk.
Serving Northwest Arkansas and beyond